Administrative Coordinator

Date Posted:

2026-07-02



Country:

United States of America



Location:

US-VA-ARLINGTON-111 ~ 1300 17Th St N ~ BBN ARLINGTON



Position Role Type:

Onsite



U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.



Security Clearance Type:

None/Not Required



Security Clearance Status:

Not Required

For more than 70 years, scientists and engineers in diverse disciplines at RTX BBN Technologies have collaborated to solve real-world problems through research, exploration, development and prototyping. We partner with the best technical talent in academia and industry to challenge the status quo, pioneer new technologies, and create transformative solutions. Our culture enables all employees to find purpose, thrive, and succeed. By creating an environment where all opinions are valued, risk-taking is encouraged, and excellence is rewarded, we allow our employees to do their best, most important work. We offer industry-leading benefits including 100% paid tuition program, a generous 401k company match, a Retirement Contribution, performance-based incentive plans, an onsite gym and game room, paid parental leave, paid time off and all kinds of employee discounts.

Role Overview:

Are you someone who likes variety, a fast-paced environment and can think fast on your feet to shift priorities at the blink of an eye? Are you a professional that enjoys building relationships with internal and external customers, who can exercise good judgment in a variety of situations, has strong administrative and organizational skills and can communicate well with all levels of management? If you answered “yes,” then RTX BBN wants to hear from you. BBN’s Collaborative Administration Group, called POST (Professional Office Support Team) has an opening for a Full time Administrative Associate who will provide administrative support for professional, technical and engineering co-workers at various levels. This is an on-site role, located in Arlington, Virginia.

What You Will Do:

• Provide administrative support to the group’s senior leader and employees; primarily located or assigned to the Business Unit (BU) in BBNs Arlington, VA office.
• Answer main phone line direct calls and take calls from a multipoint phone system.
• Serve as backup for administrative support to another location when required.
• Collaborate and support all other administrative teams within the RTX BBN organization when necessary.
• Register and greet visitors in accordance with company requirements in approved Visitor Management System
• Receive packages, enter goods receipts when required and coordinate pickups.
• Maintain security protocols for the front desk area.
• Provide all reception duties including maintaining the front lobby area and surroundings.
• Maintain tidy kitchens and supply areas.
• Ordering office, kitchen, maintenance supplies as needed and maintaining inventory log.
• Escort visitors when necessary.
• Maintain senior leader calendar for meetings, events, vacation, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including expense reporting, group meals, etc.
• Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
• Facilitate meetings and drive slides or other material for zoom and/or in-person formats.
• Create and process trip/expense reports and vendor check reimbursements.
• Maintain log and track ongoing and outstanding travel claims.
• Arrange/assist with travel reservations as necessary.
• Arrange, schedule, and track interviews for potential new hires.
• Handle new employee onboarding requirements as needed.
• Coordinate, assist and potentially generate export paperwork requirements as necessary.
• Coordinate office moves within the Business Unit when required.
• Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
• Assist in maintaining company document repositories.
• Coordinate and participate with other administrators across the business to build rapport and foster a unified environment.
• Provide support, guidance and/or drive for evolving business changes, process improvements and the like.
• Support government property inventory barcoding, tracking, and periodic audits.
• Perform other administrative and clerical duties as assigned.

What You Will Gain:

• Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
• Develop leadership qualities including facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career.

Qualifications You Must Have:

• HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
• Experience in Microsoft Office 365 applications.
• Physical requirements include ability to lift, carry or move 27lbs on own. Ability to push, pull, lift for office/conference set ups.
• This position requires a U.S. Person who is eligible to obtain any required Export Authorization.

Qualifications You Must Have:

• Excellent organizational skills.
• A focus on customer service
• Great attention to detail.
• Ability to multitask effectively and expeditiously complete tasks.
• Excellent written communication skills.
• Teamwork, collaboration, and initiative are essential in this role.
• Excellent interpersonal skills.
• Exuberant, forward-looking personality and an ability to think outside the box are essential to this role.
• Light occasional domestic travel, when needed in support of another site.
   

What We Offer:

• Whether you’re just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.   This position is Onsite at our Arlington, VA location.
• To help you achieve your goals, BBN will provide:
• A strong leadership team well-versed in government R&D.
• A collaborative and collegial environment to push state-of-the-art research.
• Business development, programming, contracting, finance, and HR support.
   

Learn More & Apply Now!
Work Location: Onsite 
Please consider the following role type definition as you apply for this role:
Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

The salary range for this role is 47,700 USD - 90,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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