Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

A Document Processing Manager will oversee the direct activities and workflow coordination, special projects, and workload distribution of the document processing team. This position will serve as the liaison for all stakeholders using the services of the department. This person must be able to exercise discretion and work independently regarding significant matters relating to the client.

Mon - Fri, 7 am - 4 pm. Salary is $90,000

RESPONSIBILITIES

• Oversee and direct the day-to-day business operations of the department

• Manage all performance management related duties with assistance from HR and team supervisor, as needed, to ensure employees are meeting performance standards and adhering to company policies

• Ensure all team members achieve the goals and objectives of the department identifying issues and problems and recommending solutions to management

• Maintain daily contact with customers in person, via telephone and through email to discuss needs, requirements, and deadlines, answer and resolve problems and negotiate time requirements as appropriate.

• Implement and maintain quality control mechanisms

• Report utilization and productivity metrics to the client and provide expert knowledge, technical support, and training to the team to ensure operational efficiency

• Work closely with the training team to evaluate skill sets, staff training, and development programs and customer service standards

• Manage recruiting, interviewing, and selection of candidates for open positions

• Test and troubleshoot new applications and upgrade releases, as necessary

• Develop and generate statistical reports

• Review customer satisfaction survey results and reworks; provide timely feedback and monitor issues through to remediation; ensure team completes requisite trainings

• Resolve grievances and issues raised by lawyers, paralegals and other job requestors

• Conduct team meetings as appropriate

• Document and promote best practices, tip sheets, and QRGs

• Practice and foster an atmosphere of teamwork and cooperation

REQUIREMENTS

• Bachelor’s degree or equivalent experience

• 3-5 years’ experience in a supervisor role or process management, preferably in a law firm environment

• Advanced knowledge of legal policies and procedures

• Excellent written and verbal communication skills

• Strong interpersonal skills

• Ability to organize, prioritize, and coordinate multiple assignments

• Maintain confidential information

• Make objective, independent judgments

• Ability to excel under pressure and provide quality work product

• Clearly and effectively communicate with varying levels of people within the organization

• Work productively and cooperatively with other employees

The Compensation range for this role is up to 90,000 per year and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

#INDHP

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer. 

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. 

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. 

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.