Executive Assistant

Skip to main content Executive Assistant ORO Labs Mountain View, CA Apply Executive Assistant ORO Labs Mountain View, CA 1 day ago Be among the first 25 applicants See who ORO Labs has hired for this role Apply Save Report this job Direct message the job poster from ORO Labs Harsha Lakshmi Dhanusu Harsha Lakshmi Dhanusu Talent Acquisition|| B2B| SAAS|| Tech & Non-tech Recruitment || Implementation Hiring Location: On-site: Mountain View, CAExperience Required: 8+ yearsEmployment Type: Full-TimeAbout ORO Labs: ORO Labs is an agentic procurement orchestration company on a mission to humanize the procurement experience. Founded in 2020 by former SAP Ariba product leaders, ORO delivers effortless user experiences so businesses can shorten cycle times, decrease risk through end-to-end process visibility, and remain agile in response to change with a no-code platform purpose-built for procurement. Trusted by users in over 70 countries, and supported by an extensive network of implementation and technology partners, ORO helps Fortune 500 and fast-growing global companies automate processes, improve cross-team collaboration, and scale procurement operations. The ORO platform is trusted by the world’s largest brands, including The Coca-Cola Company, Novartis, Danone, Roche, BASF, Liberty Global, Bayer, Millennium, and Booking.com.Job Summary: We are seeking a highly organized, proactive, and tech-savvy Executive Assistant/Office Manager to serve as a trusted partner to our co-founders and leadership team. This role goes beyond traditional administrative support, requiring exceptional judgment, responsiveness, and the ability to anticipate needs in a fast-paced, global environment. The ideal candidate will expertly manage executive priorities, complex scheduling, travel, meetings, and company-wide events while leveraging AI-powered tools and modern workplace technologies to improve efficiency. Success in this role requires strong communication skills, discretion, adaptability, and a commitment to providing seamless support across time zones, including real-time assistance during executive travel and critical business activities.What You’ll DoExecutive Assistant ResponsibilitiesPartner closely with two co-founders/executives to manage complex, fast-changing calendars, prioritize competing demands, coordinate global travel, and optimize time allocation against strategic business objectives.Serve as a trusted gatekeeper and strategic scheduler by assessing meeting purpose, attendee roles, required executive participation, and business priority to ensure executives are engaged in the highest-value activities.Provide proactive, real-time support to executives across time zones, maintaining flexibility and responsiveness during domestic and international travel to address urgent needs, scheduling changes, and emerging priorities.Orchestrate high-impact internal and external meetings, board engagements, and events by managing agendas, preparing materials, coordinating logistics, documenting key decisions, and driving follow-through on action items.Plan and coordinate company-wide meetings, offsites, team gatherings, and special events, managing logistics for both in-person and virtual participation while thoughtfully accommodating team locations, time zones, and stakeholder...