Admin. Assistant, Global Publicity

Google Chrome Microsoft Edge Apple Safari Mozilla Firefox Admin. Assistant, Global PublicityFull-timeBusiness Segment: Universal Film Compensation: USD 47500 - USD 60000 - yearlyCompany DescriptionNBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.Job DescriptionThe Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and serve as a liaison for the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity.The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle communication interdepartmentally.Essential Responsibilities:Handle a high-volume calendar, answer phones, coordinate travel arrangements and deliveries, route file invoices/contracts, complete and submit monthly Travel & Expense reports, help with publicity brainstorm presentations, and facilitate the flow of confidential and timely information throughout the departmentAssist in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as neededMaintain and distribute the global publicity team master calendar and film festival calendar on a weekly basisManage various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.Act as a liaison for information flow between the Marketing department and the EVP, Global PublicityAssist as needed at events such as premieres, press junkets, content days, awards-related events, and press screeningsLead internal departmental offsite events as requested by the EVP, Global Publicity.Arrange screenings for film festival directors, guests, and brainstorm attendees as neededCommunicate with external consultants to book flights, hotels, and cars for their travelsWork with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely mannerAid with talent jet bookings and greetingQualifications1+ years of experience in the entertainment industry, preferably with a background in publicityProficient in Microsoft OfficeEligibility Requirements:Willingness to work evenings and weekends with short notice and flexible with hoursTravel and flexibility are requirements for this roleDesired Characteristics:Confidence in working with all levels of the...