130 - Event Project Support Specialist

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.
 

Who We Are
IQVIA Medical Communications at IQVIA are experts in planning, designing, creating and delivering highly interactive, engaging and impactful events. Our purpose is centred around a desire to improve healthcare and deepen our understanding of human behaviour. Our team is a tightly knit, collaborative, and intellectually curious group of people with a unique blend of backgrounds and global experience. We are in search of an Event Project Support Specialist to join our team to support the successful planning and delivery of our live Events.
 

Event Project Support Specialist
As the Event Project Support Specialist, you will have some experience in supporting projects with a keen eye for managing and analyzing reports and data to include rooming lists, transfer manifests, expenses and other event related activities. You will be responsible for a range of activities to support the successful project management and delivery of live Events for a variety of Clients. You will collaborate with and work alongside Event Project Managers to deliver projects on time, to scope and within budget. You will monitor progress, address delays, reconcile and organize project data keeping a range of stakeholders up to date and informed.

You will have some experience in the Life Sciences or Pharmaceutical industry in an administrative support role, collaborating across functional teams and interacting with a variety of stakeholders. You will have an enthusiasm for live Events and you will be looking to grow and develop your career in this space.

This position is home based in collaboration with a global team at IQVIA and with our clients and healthcare professionals.

 

Activities may include:

• Interacting and developing relationships with Clients, Suppliers and IQVIA stakeholders on a regular basis to support project deliverables
• Supporting with the financial reconciliation of deliverables to provide paperwork and invoices as necessary for expenses incurred on projects
• Working with the Event Project Management Team to support them with the review and analysis of reports and data
• Supporting with project timelines to ensure deadlines are met and project plans are updated
• The maintenance of internal databases and trackers in accordance with project delivery SOP’s
• The management and set up of all project documentation, files and templates, including ongoing audit of existing documents
• Supporting with travel approvals to ensure attendee requests are in accordance with compliance
• Occasionally supporting with the onsite delivery of Events to include the management of attendees, their transport, accommodation, and associated Event materials
• Supporting with the onboarding and training of new hires into the Event Management Team

This position will require occasional global travel to support the onsite delivery of live Events
 

Qualifications

• Bachelor's Degree in any discipline. Hotel management is preferred.
• At least 2 years of proven experience in administrative support, project coordination, or operational support roles, preferably in hotel management, hospitality, or travel agency environments.
• Candidates from all industries are welcome; prior healthcare or life sciences industry experience is preferred.
• Proficient in computer skills, including MS Office applications. Strive to provide quality customer service and have exceptional attention to detail.

Who You Are


Collaborative:

You have the desire to collaborate with a diverse global team and are interested in establishing relationships with team members, clients and suppliers. Asking questions comes naturally to you and you aren’t afraid of researching to find the answers.

Resourceful:

You can work independently, and you manage your time proficiently working through challenges to find solutions. You enjoy improving processes, streamlining tasks and finding efficiencies.

Adaptable:

You are flexible and enjoy multitasking, you’re able to prioritize and reorganize your responsibilities according to the demands of the business. You’re able to navigate a fast-paced environment to support the wider team to meet tight deadlines and adapt to changing priorities.

Skills

Good communicator with the ability to build strong professional relationships internally and externally
Good problem-solver to investigate challenges and find solutions
Self-directed with the ability to work independently
Organised and able to prioritise and meet deadlines
Strong software and computer skills, including MS Office applications especially Excel
An enthusiasm for organising data and reports
Experience in working with external vendors and suppliers

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.