Transportation Assistant

The Fleet Manager is responsible for planning, coordinating, and directing the work operations for the fleet vehicles at the Richard L. Roudebush, VAMC facility in Indianapolis, IN. The position is in the Facilities Management Service & functions as on-site expert in fleet management. Incumbent is responsible for instructing individuals in safe operation and maintenance on assigned vehicles, and appropriate procedures to follow in the case of an accident or emergencies. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The Job Announcement is for the Recruitment of the GS-7. Duties of the position may include but are not limited to the following: Fiscal Management of Fleet: The Fleet Manager is responsible for the full financial oversight of the facility's fleet operations. This includes developing and managing operating budgets, initiating commercial job orders, and processing billing adjustments for internal and external customer agencies. The incumbent monitors vehicle operating costs, analyzes utilization data, and recommends changes to fleet composition to ensure optimal performance and cost-efficiency. They coordinate and validate data submitted by various services, ensuring accuracy in reporting and compliance with Department of Veterans Affairs and General Services Administration standards. The Fleet Manager orders and cancels credit cards, reviews monthly statements for accuracy, and investigates any indications of misuse or fraud. They reconcile charges and participate in random audits conducted by the Fiscal Service. The incumbent regularly reviews budget activity, identifies trends or anomalies such as multiple large repairs, and communicates potential impacts to leadership. They ensure vendor billing complies with tax-exempt procedures and maintain quarterly spending reports to keep supervisors informed of control point activity. The Fleet Manager plans and coordinates the vehicle rotation program by analyzing utilization patterns and scheduling vehicle usage to maximize efficiency and extend vehicle life. Program Administration: The Fleet Manager leads the planning, coordination, and administration of the facility's fleet program. They maintain expert-level knowledge of applicable regulations and policies, including those issued by the Federal Management Regulation, Environmental Protection Agency, General Services Administration, and state licensing authorities. The incumbent continuously researches updates to ensure the facility remains in full compliance and proactively reports any non-compliance or deficiencies to higher management, along with recommended corrective actions. They communicate fleet policies and procedures to all employees who operate or manage vehicles and equipment, using various formats such as in-person meetings, phone calls, emails, memos, and formal correspondence. Maintenance and Service Contracts of Vehicles: The Fleet Manager oversees all maintenance and service contracts related to fleet operations. They evaluate the need for service agreements with vendors and other federal agencies, considering cost, reliability, and operational benefit to the government. The incumbent administers contracts for fuel delivery, global positioning system tracking, and vehicle maintenance, ensuring adherence to all terms and conditions. They plan, direct, and coordinate maintenance requirements for vehicles operating at the medical center and affiliated community clinics. This includes inspecting commercial maintenance providers, managing vehicle modifications and accident repairs, and determining when repairs are uneconomical. The Fleet Manager develops detailed programs for vehicle service, storage, and usage, ensuring that all vehicles are maintained in accordance with Department of Veterans Affairs and General Services Administration standards. Work Schedule: Monday - Friday, 7:30 AM - 4:00 PM Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant/PD929690 Relocation/Recruitment Incentives: Not Authorized