Executive Assistant

Executive Assistant Job location Zoetermeer Job description We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO within the CEO Office team. In this role, you will act as a trusted partner, ensuring they both operate effectively by managing priorities, enabling smooth communication, and preparing high-quality materials for decision-making. This is a fast-paced and high-impact position at the heart of the organization, offering a unique advantage point into how an international company operates. You will work closely with senior leadership and gain exposure to strategic topics, including company-wide initiatives and projects such as mergers and acquisitions. The role provides strong visibility, learning opportunities, and access across the organization, making it an excellent opportunity to grow your business and stakeholder management skills.  What you’ll do Manage and optimize calendars & priorities  Own and coordinate the calendars of the CEO and COO, ensuring alignment with key priorities, resolving conflicts, and creating focus. Organize travel, meetings, and day-to-day logistics to ensure seamless operations. Prepare and enable effective meetings  Create agendas, structure materials, and ensure both leaders are well-prepared for meetings and engagements. Support strategic CEO Office projects Contribute to company-wide initiatives by conducting research, preparing analyses, coordinating deliverables, and supporting projects such as sustainability reporting, vendor due diligence, business planning, and other strategic priorities as they arise.Act as a central coordination point  Support communication and alignment across teams on CEO- and COO-related topics. Lead logistics for the annual leadership event  Own end-to-end planning and execution of the annual leadership event from a logistics perspective (e.g., planning, coordination, vendor management, run-of-show), while partnering with others on content. Handle confidential matters  Manage sensitive information with a high level of discretion and professionalism.  Who you are Bachelor’s or Master’s degree in Business Administration or equivalent experience in a related field.Relevant experience in executive support roles, ideally in a fast-paced or international environment.  Highly organized, with strong attention to detail and prioritization skills. Proactive and solution-oriented, with the ability to anticipate needs and stay ahead. Strong communicator, comfortable interacting with senior stakeholders. Interested in how organizations operate at a strategic level, with a curiosity for topics such as business operations, transformation, and leadership. Experience or interest in areas such as event management, project coordination, or stakeholder management is a strong plus. Discreet and trustworthy when handling confidential information  What we offer A permanent contract. Salary range 3.600 - 4.300 Euro gross monthly- depending on interview evaluations. Holiday renumeration of 8%. Additional month (13th Month) 25 annual leave days, additional days from the age of 35. NS Business Card 100%, lease opportunity or commuting allowance. Mobility allowance equal to 3% of base salary. Pension contributions. Compensation for private internet connection and a home working allowance. A well-equipped workspace, including furniture and IT resources for remote work. Development programs tailored to your needs and role. An open, friendly, and informal atmosphere with a strong emphasis on work-life balance. A team of motivated colleagues who organize numerous enjoyable activities for employee. At ORTEC, we value diversity and different perspectives. If this role excites you, but you don’t meet every requirement, we still encourage you to apply. Please note: for this role you need to be eligible to live and work in the Netherlands without sponsorship