Project Manager I Dean's Office, Administration & Faculty Affairs - Icahn School of Medicine at Mount Sinai

We are seeking an experienced Project Manager for a position based in the Dean’s Office of the Icahn School of Medicine at Mount Sinai.   Reporting directly to the Dean for Administration and Faculty Affairs, this individual will manage a variety of projects.   The position requires 3-4 days/week on site at our campus located on Manhattan's Upper East Side. 

The Project Manager I oversees the operational aspects and scope of a specific project or ongoing department initiatives. S/he supports department leadership, organizes conferences, seminars, location moves, educational initiatives and other projects, and is responsible for the creation and monitoring of timelines and other specifications.

• Assist the Dean with managing the administrative aspects of the Faculty Council and the Alumni Office as well as Commencement events
• Administrative work related to Faculty/Executive searches accreditations, academic affiliations and tracking Endowed Chairs
• Manage communications and broadcasts
• Maintain Dean's office directories and assist with handbook/policy updates
• Plans, directs and coordinates activities of designated project(s) to ensure that goals or objectives of the project are accomplished within prescribed time frame and funding parameters. Alters plans and makes recommendations for future project phases or future projects, based on lessons learned from the project.
• May participate in budget development for the project.
• Establishes work plan and staffing for each phase of project and arranges for recruitment or assignment of project personnel.
• Confers with staff to outline work plan and to assign duties, responsibilities, and scope of authority.
• Directs and coordinates activities of project personnel to ensure project progresses on schedule and within prescribed budget, including consultants and other outside vendors.
• Reviews status reports prepared by project personnel and modifies schedules or plans as required.
• Prepares project reports for management, client, or others. Confers with project personnel to provide technical advice and to resolve problems.
•  May oversee participating members of the project to ensure communication is timely and accurate, and that the project needs are met, including documentation for the project.
• Performs other related duties.

• Bachelors degree or greater preferred, or combination of applicable work experience and education
• 3+ years of relevant experience with Masters degree; 5+ years with Bachelors degree; project management-specific experience preferred
• Proficiency in MS Office suite; advanced skills in Excel is strongly preferred.