Health System Specialist

The incumbent serves as the Facility's Senior Space Planner at the Washington DC VA Medical Center, responsible for strategic space planning, space management, and activation planning for all HCS campuses, CBOCs, and leased sites. The incumbent operates as a key advisor to the Medical Center Director, Associate/Assistant Directors, Chief of Engineering, Chief of Staff, and other senior leaders on all matters involving space utilization, master planning, and construction related activation. Major Duties: Space Management and Master Planning (40%) Leading development, implementation, and maintenance of the facility's long- and short-range space master plan, ensuring alignment with VISN, VHA, and facility strategic plans and projected workload and demographic trends. Managing the space inventory, including Capital Asset Inventory (CAI), and ensures accurate documentation of current and planned space assignments, functional adjacencies, and utilization across all sites of care. Developing space programs and functional layouts using VA space criteria; analyzes supply and demand gaps and propose space solutions to address clinical, research, administrative, and support requirements. Capital and Strategic Planning (20%) Leading or co-leading the development of Strategic Capital Investment Planning (SCIP) submissions and other capital proposals (major/minor construction, leases, NRM, activation funding, and major equipment) in coordination with Engineering, Finance, and program offices. Using VSSC, DSS, VISTA, data warehouse, and other tools to evaluate workload, access, demographics, and perform and performance data to justify capital and space initiatives. Integrating national and VISN strategic planning guidance into the facility master plan and advises leadership on the capital implications of new or expanded programs, missions, affiliations, or care delivery models. Project Space Planning and Phasing (15%) Serving as the facility's primary space planning subject matter expert on integrated project teams (IPTs) for construction, renovation, lease, and realignment projects. Developing and maintains master phasing diagrams, including construction zones, logistics, swing space, and impacts to patient care, parking, and support services, coordinates phasing solutions with Project Managers and Engineering staff. Performing complex staging and phasing analyses to minimize disruption to clinical operations, identifies space related project risks, and recommends mitigation strategies and sequencing. Activation Planning and Move Management (15%) Providing overall programmatic oversight of construction related activation, including detailed planning for occupancy, move sequencing, furniture/fixtures/equipment (FFE), IT, signage, and transition activities. Overseeing and works with the GS 12 Activation Coordinator, who manages day-to-day activation planning, move coordination, and tracking of activation deliverables, risk, and milestones across assigned projects. Ensuring timely development and submission of activation business plans, economic analyses, activation funding requests, and supporting documentation; monitors execution to ensure resources and schedules meet project requirements. Program Analysis, Consultation, and Reporting (10%) Designing and conducting analytical studies related to space utilization, access, organizational efficiency, and facility configuration, using qualitative and quantitative methods (e.g., flow charts, critical path, forecasting, feasibility studies). Preparing executive level briefings, master plans, reports, and presentations for the Director, VISN, VACO, and external stakeholders on space planning, capital proposals, and activation status. Providing expert consultation to clinical and administrative services on space impacts of new initiatives, regulatory requirements, accreditation findings, and patient safety/environment of care issues. Work Schedule: Monday-Friday, 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD265370 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized