Exceptional Hospitality Starts with You
Picture yourself brightening someone’s day. When you join our Waldorf Astoria Helsinki team, that’s exactly what you’ll do every time you come to work! As an Accounts Payable, you’re not just supporting timely and accurate processing of invoices and payments – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
Here's what you'll do during a typical day:
- Process invoices and payments: Review, verify, and process supplier invoices and employee reimbursements in a timely and accurate manner
- Reconcile vendor accounts: Monitor and reconcile vendor statements, flag outstanding items, and assist in resolving discrepancies
- Ensure timely payments: Schedule and execute payments to vendors according to agreed terms while supporting cash flow needs
- Maintain accurate records: Update accounts payable systems and records, ensuring accuracy and compliance with company policies and audit requirements
- Support month-end close: Assist with accruals and invoice tracking to support timely and accurate financial close
- Respond to inquiries: Address vendor and internal questions promptly and professionally, escalating issues as needed
- Assist with audits and compliance: Prepare documentation and support internal and external audit processes as needed
What It Takes to Make the Stay
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.
Technical Skills
ERP systems: Dynamics Navision
Strong Excel skills (VLOOKUP, Pivot tables, basic formulas)
Invoice tools (Finago APIX)
Accounting Knowledge
Basic understanding of IFRS / US GAAP
Accruals and prepayments
Chart of accounts & cost center allocation
Soft Skills
Attention to detail and accuracy
Ability to work under tight deadlines (month-end pressure)
Strong communication with HOD, vendors and internal stakeholders
Problem-solving & discrepancy resolution
Team collaboration in shared service environment
Experience
2–5+ years in Accounts Payable or finance operations
Experience in:
Shared Service Centers (SSC) or multinational companies
High-volume invoice environments (500+ invoices/month)
Hospitality or service industry (strong advantage)
Education & Certifications
Bachelor’s degree in:
Accounting
Finance
Business Administration
Optional advantages:
ACCA (in progress or completed)
Certified Accounts Payable Professional (CAPP)