Intern- Trade, compliance and Materials Analyst

Skip to main contentJobsDashboardProfileJoin Talent NetworkSign InEnglishSingle PositionENGAGE. INSPIRE. DEVELOP.View All JobsIntern- Trade, compliance and Materials AnalystGuadalajara, MexicoApply NowAdd to Job CartFind out how well you match with this jobUpload your resumeJob descriptionCompany blogJob IDR039635For an intern role, the KJAs focus on operational assistance, documentation accuracy, and data integrity.Foundational Trade Support: Assist in daily customs and trade operations by performing entry-level classification research, shipment tracking, and restricted party screening to ensure uninterrupted cargo flow.Compliance Documentation & Governance: Support the maintenance of the compliance framework by drafting or updating standard operating procedures (SOPs) and organizing regulatory records to meet local legal requirements.Data Analytics & Process Improvement: Contribute to the continuous improvement of the logistics program by gathering data for KPIs, supporting internal audit preparation, and identifying process bottlenecks, as is applicableStakeholder Coordination: Act as a liaison/support between internal teams and service providers to gather necessary documentation for permits, licenses, and clearance resolution.Skills:MultitaskingStrong communicationRapidly assimilate new processes and technical regulationsBasic INCOTERMS and Classification process knowledgeActivities Overview but not restricted to1. Operational Excellence & ClassificationMX HTS Classification: Conduct preliminary Mexican HTS classification for various components using the General Import and Export Tax Law (LIGIE) and NICO codes; prepared detailed findings for senior review and final validation.Screening Maintenance: Run names/entities through Restricted Party Screening (RPS) software and flag "potential hits" for senior review.Shipment Follow-Up: Manage end-to-end logistics for concurrent shipments, ensuring internal tracking files are updated in real-time upon completion.Audit Readiness & Documentation: Perform audits of shipment files to ensure 100% compliance with internal policies, confirming all required documentation is accurately archived for future audits.Permit Tracking: Create and maintain a "Permit Tracker" to monitor expiration dates for import/export licenses, ensuring the team is alerted 60 days in advance.Delay Resolution Log: Maintain a log of shipment delays with service providers (DHL, FedEx, etc.) to identify recurring issues with specific ports or carriers.2. Documentation & GovernanceSOP "Shadow Writing": Attend a process walkthrough with a specialist and draft the first version of a Work Instruction (WI) or flow chart based on what you observed.Audit Readiness: Conduct "spot checks" on 10 random import folders per week to ensure all required documents (Commercial Invoice, Packing List, Entry Summary) are present and legible.Training Content Support: Convert dense regulatory updates into visually engaging slide decks for internal "Lunch & Learn" sessions.3. Analytics & ImprovementKPI Data Gathering: Extract shipping data from the ERP system (like SAP or Oracle) to help calculate the "On-Time Clearance" percentage for the month.Visual Mapping: Use tools like Visio or Lucidchart to map out the current "Dock-to-Stock" process, highlighting where compliance checks currently happen.Corrective Action Follow-up: Reach out to stakeholders to confirm if corrective actions from previous audits have been implemented and gather evidence (photos or screenshots) of the fix.4. Stakeholder SupportInformation Gathering: Draft emails to engineers or product managers to request technical specifications needed for accurate product classification.Broker Communication: Distribute "Clearance Instructions" to customs brokers and confirm receipt to ensure they have the right data before a shipment arrives.This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be...