Office Coordinator (Part-Time)

Skip to main content Office Coordinator (Part-Time) Invicti Birkirkara, Malta Apply Join or sign in to find your next job Join to apply for the Office Coordinator (Part-Time) role at Invicti Email or phone Password Show Forgot password? Sign in Sign in with Email or New to LinkedIn? Join now By clicking Continue to join or sign in, you agree to LinkedIn’s User Agreement, Privacy Policy, and Cookie Policy. Office Coordinator (Part-Time) Invicti Birkirkara, Malta 2 weeks ago 73 applicants See who Invicti has hired for this role Apply Join or sign in to find your next job Join to apply for the Office Coordinator (Part-Time) role at Invicti Email or phone Password Show Forgot password? Sign in Sign in with Email or New to LinkedIn? Join now By clicking Continue to join or sign in, you agree to LinkedIn’s User Agreement, Privacy Policy, and Cookie Policy. Save Report this job Direct message the job poster from Invicti Veronique Amaira Veronique Amaira Lead, Global Talent Acquisition Partner @ Invicti | Global Recruiting 20hours Weekly- Monday to Friday Mornings/AfternoonWho We are:Invicti Security helps more than 4,000 organizations worldwide secure web applications and APIs with the industry’s most accurate application security platform, powered by 20 years of technology leadership in DAST. Combining proof-based testing, runtime intelligence, and continuous innovation, Invicti enables AppSec teams to identify real risk, reduce alert noise, and ship secure software faster.Location: Candidates need to be already based in Malta Who You are: You'll be the backbone of our office operations, ensuring a smooth, welcoming, and efficient environment for our employees and guests. This role is perfect for someone who takes initiative and thrives on making an office a great place to work!What you will be doing:Be the first point of contact for all visitors, calls, and general inquiries.Monitor, purchase, and manage inventory of all office, stationery, and kitchen supplies.Coordinate directly with external vendors and building management for maintenance, repairs, and facility services.Key health and safety responsibilities include following up on risk assessments, maintaining H&S equipment (including expiration checks and replacements), arranging bi-annual Legionella testing, and coordinating Fire Warden and First Aid training.Coordinating company eventsProviding employee support for ad-hoc queriesProgramming access cardsAdministering parking solutionsManaging all aspects of office visits (meals, meeting rooms, desk spaces, access)Manage office invoices, credit card tracking, and receipt filing for finance.Handle all incoming and outgoing mail,...