Founder Operations Associate

CareersNew York, NY Founder Operations Associate-24.5.26LoactionNew York, NY Job TypeFull-timeExperience3 - 10Remote work policyOn-siteVisa sponsorshipNoPreferred time zoneETAbout the roleWe’re looking for a high-agency, Founder Operations Associate to work directly with the Founder of Eino as we scale from early commercial traction into the next stage of growth.This is a founder-leverage role. You’ll help the Founder move faster and operate better across email, scheduling, travel, recruiting coordination, sales support, meeting follow-up, research, and day-to-day operating rhythm.This is not a traditional admin-only Executive Assistant role. The right person combines strong executive support fundamentals with modern AI fluency, operational judgment, and the ability to build lightweight systems that make recurring work faster, cleaner, and more reliable.You should be comfortable turning messy founder input — short notes, forwarded emails, voice memos, meeting transcripts, bullets, or rough ideas — into polished communications, organized follow-ups, research briefs, trackers, and clear next steps.What you’ll ownFounder communicationsDraft, edit, and organize emails on behalf of the Founder.Help manage inbox triage, prioritization, and follow-ups.Turn short notes, bullets, or rough direction into clear, polished messages.Adapt tone for candidates, customers, investors, partners, and internal team members.Track commitments and make sure important threads do not fall through the cracks.Calendar + schedulingManage scheduling across customers, candidates, investors, partners, and internal stakeholders.Coordinate meetings across time zones.Prepare meeting agendas, notes, and follow-up items.Protect Founder time by helping prioritize what matters most.Identify conflicts, missing context, and meetings that need preparation.Travel + logisticsBook flights, hotels, transportation, and meeting logistics.Build clean travel itineraries.Handle changes, cancellations, and last-minute coordination.Support conferences, events, customer visits, investor meetings, and team logistics as needed.Recruiting supportHelp source and organize candidates for early-stage roles.Draft candidate outreach messages and follow-ups.Coordinate interviews and candidate communications.Maintain recruiting trackers and ensure timely follow-through.Help summarize candidate profiles, resumes, LinkedIn profiles, and interview feedback.Sales + business supportSupport basic prospect, customer, partner, and account research.Draft outbound emails and follow-up messages.Help maintain light CRM or pipeline hygiene.Prepare simple customer, partner, or investor meeting briefs.Track next steps from sales and business development conversations.AI-enabled founder leverageUse AI tools such as ChatGPT, Claude, Notion AI, Perplexity, and Fathom to increase speed and quality across founder operations.Build lightweight AI-assisted workflows for recurring tasks such as email drafting, meeting summaries, recruiting outreach, sales follow-up, research briefs, CRM updates, and action-item tracking.Turn Fathom transcripts, call notes, and rough founder input into follow-ups, summaries, task lists, and operating trackers.Use Perplexity and other research tools to prepare concise briefs on people, companies, prospects, investors, candidates, events, and markets.Create reusable prompts, templates, trackers, and workflows that make recurring work faster and more reliable.Apply strong judgment, confidentiality, and fact-checking when using AI tools, especially with sensitive customer, candidate, investor, employee, or company information.ResponsibilitiesProvide day-to-day operational support to the Founder.Draft and manage communications with candidates, customers, investors, partners, and internal stakeholders.Own calendar management, scheduling, and meeting coordination.Support travel planning and logistics.Assist with initial recruiting workflows, including sourcing, outreach, coordination,...