Virtual Assistant

Lumaktaw papunta sa pangunahing nilalaman Virtual Assistant Sapyen Philippines Gamitin Virtual Assistant Sapyen Philippines 4 linggo nakalipas Mahigit sa 200 apliktante Tingnan kung sino ang na-hire ng Sapyen para sa posisyong ito Gamitin I-save I-ulat ang trabahong ito About SapyenSapyen is a global healthcare technology company transforming access to male fertility diagnostics. Through our proprietary sample preservation technology, patients can complete comprehensive semen analysis from home and receive laboratory-grade results without attending a clinic.Today, Sapyen partners with leading fertility clinics, laboratories, and healthcare providers across Australia, the United Kingdom, North America, and Europe.As we continue to scale internationally, we are seeking an exceptional Executive Assistant to support the CEO and help drive operational excellence across the business.About the RoleThis is not a passive administrative role. We are looking for someone who takes ownership, anticipates needs, solves problems independently, and operates with urgency.You will work directly with the CEO to manage schedules, travel, meetings, communications, research, and day-to-day operational priorities. You will be responsible for ensuring the CEO's time is allocated effectively and that important activities move forward without unnecessary friction.The ideal candidate is highly organised, resourceful, detail-oriented, and comfortable working in a fast-moving startup environment.ResponsibilitiesExecutive SupportManage the CEO's calendar across multiple time zonesPrioritise and coordinate internal and external meetingsPrepare daily, weekly, and travel schedulesCoordinate meeting agendas, materials, and follow-up actionsAssist with inbox management and correspondenceDraft professional emails and communications on behalf of the CEOTravel & LogisticsBook domestic and international flightsArrange accommodation, transfers, visas, and travel documentationPrepare detailed travel itinerariesCoordinate conference attendance and event logisticsManage last-minute schedule changes and travel disruptionsMeeting & Stakeholder CoordinationCoordinate meetings with customers, investors, suppliers, laboratories, clinics, and strategic partnersSchedule and manage video conferences and in-person meetingsEnsure all stakeholders receive relevant information ahead of meetingsTrack actions, deadlines, and follow-up requirementsResearch & Administrative ProjectsConduct research on prospective customers, investors, partners, suppliers, venues, hotels, and eventsPrepare briefing notes and background information before meetingsMaintain databases, contact lists, and operational trackersSupport presentation preparation and document formattingAssist with special projects as requiredPersonal AssistanceCoordinate restaurant reservations and hospitality arrangementsManage bookings, appointments, and personal logisticsArrange gifts, deliveries, and special requestsAssist with ad hoc tasks that improve efficiency and productivityRequirements3+ years' experience supporting senior executives, founders, or leadership teamsAbility to work across changing international time zones and schedules. The CEO is primarily based in Melbourne, Australia (AEST/AEDT), however the role will regularly involve coordinating activities across the United Kingdom (GMT/BST) and North America (ET/PT), including occasional out-of-hours support...