Administrative Specialist II: DOE Berkley Site Office

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, “We are One,” we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

Contractor shall provide administrative services support associated with the U.S. Department of Energy, Berkley Site Office.

ESSENTIAL JOB FUNCTIONS

• Provide contract administration support to Contracting Officers such as:
  • Assist with Contract FAR and DEAR clause updates.
  • Prepare Language Modifications
  • Prepare Modifications Checklist, Memo to File, and Continuation Pages for Language Modifications.
  • Update Conformed Contract each time a Modification is finalized
  • Update Contract Modifications History Spreadsheet
  • Prepare and execute Funding Modifications in STRIPES
  • Track LBNL Gifts by recording in BSO Gifts Log
• Manage and maintain administrative databases to include structure and content (ie: SharePoint)
• Provide records management and archival support to BSO, which includes:
  • Convert all paper records into electronic format.
  • Administer Records filing and disposition.
  • Research NARA and DOE Disposition schedules and analyze to determine appropriate records disposition.
  • Create and update Records Inventory Disposition Schedule (RIDS) for Site Office (BSO File Plan). File correspondence electronically in SharePoint.
  • Archive documents to Federal Records Center using the Archives and Records Centers Information System (ARCIS).
  • File incoming/outgoing documents using the SharePoint electronic database system
  • Research/ locate letters and documents for staff.
• Provide correspondence, reports, and graphic presentation support to BSO staff using BSO Correspondence Guidelines.
• Provide conference calls/video conferences set ups including coordinating with participants
• Ensure Senior Level Management meetings are managed and coordinate with outside partners. Assist with preparing travel authorizations, making travel reservations, and processing vouchers upon completion of travel.

Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

• High school diploma or GED is required.
• An associate's degree is preferred.

EXPERIENCE

• 2-3 years of relevant Administrative Support. Experience in supporting a team of Executive Leadership is preferred.
• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
• Ability to prioritize, multitask, and meet deadlines
• Knowledge of record management best practices and procedures
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products. Exceptional organizational skills, ability to manage multiple concurrent tasks.
• Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

SKILLS/ABILITIES

• Strategic Critical Thinking – Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success.
• Executive-Level Interpersonal Skills – Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships.
• Enterprise Collaboration – Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results.
• Advanced Organizational Leadership – Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist.
• Adaptive Agility – Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments.
• Results-Driven Initiative – Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact.

Aleut offers the following benefits to eligible employees:
• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

 

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