Administrative Assistant to VP of Engineering

Skip to main contentHomeProfileJob SearchApplicationsMy EventsJoin Talent NetworkSign InSingle PositionView All JobsAdministrative Assistant to VP of EngineeringUnited States-Illinois-Rolling Meadows No longer accepting applications.Job IDR10239179Northrop Grumman Mission Systems is seeking an Administrative Assistant to VP Engineering to join our team of qualified, diverse individuals.  The position will be located in Rolling Meadows, IL.In this role, the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role.  The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.The selected candidate will be responsible for, but not limited to the following:Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving or answering mail.Assists in maintaining the organization's collaboration electronic sites and folders.  Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to assignments.Makes domestic travel arrangements and prepare expense reports.Assists in event planning and activities of major organization initiatives and reviews.  Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow-through.Competencies for Success:Articulate and possess excellent verbal and written communication skillsMust possess strong interpersonal skills and be able to work amicably with a diverse work forceMust possess a high level of initiativeExcellent time management skills and the ability to prioritize workAbility to adapt to a changing environmentMust be organized and detail orientedAbility to work well independently and as part of a teamAbility to effectively handle multiple tasksAbility to exercise discretion and respect confidentiality concerning employee information and company recordsBasic Qualifications:Associate's degree with 6 years of experience, or Bachelor's degree with 4 years of experience; a High School diploma or equivalent with 8 years of experience may be considered in lieu of a completed degree.Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangementsExperience in Microsoft Office Suite including Word, PowerPoint, Outlook, ExcelExperience in ConcurPreferred Qualifications:Associates degreeMust have the ability to obtain and maintain a DoD Secret (or higher) clearanceExperience in Workday, I-Buy, NG My IT, ITRIP