HR Data System Specialist (Workday)

Google Chrome Microsoft Edge Apple Safari Mozilla Firefox HR Data System Specialist (Workday)Full-timeCompany DescriptionSGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity.Job DescriptionData Management and Reporting  Manages employee data accurately, including but not limited to creation, update and deletion in the HRIS systems (eg Mysgs, Adrenalin , HRMS)  Ensures that employee data is validated against employee records or documents  Perform data entry, updates and corrections and mass upload in accordance with established processes  Conduct review of integration reports between mysgs and adrenalin. Resolve / correct any failed transactioins  encountered within the reasonable time frame  Serve as HR Analyst in mysgs to review and approve data changes e.g. reporting line, cost center, attendance,  type except promotions and organizational changes  Keep track of the resignees and ensure timely recording in the monitoring and in Adrenalin to initiate the  clearance process  Liaises with the providers of HRIS systems of issues encountered in coordination with the HRIS Data Systems  Expert and report any critical issues to the Compensation, Benefits and Compliance Manager  Monitor pending issues raised with the provider and ensure its closure  Generate standard and adhoc reports and dashboard  Support workforce, headcount , turn-over and compliance reporting e.g. CS reports and other regional and  global reports  Provides day-to-day HRIS support to endusers and works closely with HR team, Payroll , IT and other  stakeholders and business managers to support system functionality  Support system upgrades , enhancement and testing activities  Documents HRIS processes in coordination with HRIS Data System Expert  Ensures that all pertinent documents, reports required in data management are complied and submitted and  kept in the established repository system ( new hires and resignees , contracts and others) Others  Manages RT system related to HRIS, timekeeping concerns o Acknowledges and assigns ticket to team members o Monitor status of tickets following the team’s KPI turn-around time and perform follow up o Provide monthly status report of tickets   Assists in the roll out and implementation of HR program / system related to Compensation and Benefits  Conducts Shine orientation to new hires  Conducts refresher orientation on HRIS and timekeeping system  Ensures compliance with data privacy guidelines and identify any issues that may arise  Identifies and participates in the continuous improvement initiatives  Keeps abreast with the latest rulings on data management required by DOLE, BIR and other government  agencies  Performs other duties as assigned Quality, Safety and Health   Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting  objectives including, but not limited to: o Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity. o Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by  actively participating in meetings, projects and events, completes required training, intervenes in unsafe  situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to  HSEE o Responds appropriately and immediately to emergency situations and assists other staff members in  maintaining readiness to respond to emergencies within the workplace o Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner  and in compliance with the disposal regulations and requirements, and in accordance with SGS  Environmental Management System requirements o Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE  objectives in accordance with SGS Incident Reporting and...