Executive Assistant

Skip to main contentCareers at F5Sign InExecutive Assistant page is loadedExecutive AssistantApplyremote typeHybridlocationsBangaloretime typeFull timeposted onPosted 9 Days Agojob requisition idRP1037969At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.  Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.POSITION SUMMARYThe Executive Administrator to the Regional Vice President provides highly complex and consequential administrative support at the senior leadership level. This role serves as a trusted partner to the Regional VP, ensuring smooth operational flow across the region. The incumbent interfaces with senior internal stakeholders and external partners, exercising considerable discretion, initiative, and sound judgment in representing the office of the Regional VP.Success in this role requires the ability to anticipate leadership needs, manage competing priorities with composure, and act as a confident, proactive ambassador for the Regional VP’s office.KEY RESPONSIBILITIESCalendar & Scheduling ManagementManage and optimize the Regional VP’s complex calendar, including scheduling internal and external meetings, appointments, and leadership engagements across multiple time zones.Anticipate scheduling conflicts and proactively resolve them, ensuring the Regional VP’s time is allocated to highest-priority activities.Coordinate logistics for regional leadership meetings, off-sites, and business reviews, including room bookings, technology setup, and attendee communications.Travel & LogisticsPlan and manage complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.Prepare detailed travel briefs and ensure the Regional VP is fully prepared for each trip, including agendas, background materials, and contact information.Monitor travel disruptions and respond quickly with alternative arrangements when needed.Communications & CorrespondenceDraft, edit, and manage non-routine and sensitive correspondence on behalf of the Regional VP, ensuring accuracy, tone, and timeliness.Screen and prioritize incoming communications (email, calls, requests), escalating or delegating as appropriate.Prepare executive-level briefing materials, presentations, reports, and talking points for meetings and engagements.Confidentiality & Information ManagementHandle sensitive and confidential organizational, personnel, and business information with the utmost discretion and professionalism.Maintain secure filing systems (digital and physical) for critical documents, contracts, and correspondence.Ensure information integrity across all materials prepared for or by the Regional VP’s office.Project & Special Initiative SupportOwn and drive special projects at the local and regional level, managing timelines, stakeholders, and deliverables.Support cross-functional initiatives as directed by the Regional VP, serving as a point of coordination between teams.Track action items and follow up with relevant stakeholders to ensure timely completion.Team Leadership & CollaborationServe as a resource and informal mentor to junior assistants and coordinators across the region, sharing best practices, tools, and institutional knowledge.Foster a collaborative, high-performance culture within the administrative support function.Perform other duties as assigned by the Regional VP or senior leadership.KNOWLEDGE, SKILLS & ABILITIESTechnical Skills: Advanced proficiency in Microsoft Office SuiteProject Management: Strong planning, organizational, and time-management...