Administrative Assistant II

Skip to main contentState of Oklahoma CareersSign InAdministrative Assistant II page is loadedAdministrative Assistant IIApplylocationsPayne Countytime typeFull timeposted onPosted 14 Days Agojob requisition idJR62222Job Posting TitleAdministrative Assistant IIAgency800 OKLA. CAREER AND TECHNOLOGY EDUCATIONSupervisory OrganizationFamily & Consumer Sciences EducationJob Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensation$35,576.30 - $38,273.32Job DescriptionRecruitment AnnouncementThis position is available with the Oklahoma Department of Career and Technology Education. Job Title: Administrative Assistant IIJob Code: E17BDepartment/Area: Family and Consumer Sciences Education FLSA Classification: Non-ExemptPayband:   7 SummarySupport the Family and Consumer Sciences (FCS) Education Division by performing administrative duties to ensure office operations are accurate, efficient, and deadlines are met. The position requires commitment to continuous improvement and the ability to analyze data to identify improvement opportunities.Education and ExperienceRequired:High school diploma or equivalency.One-year related experience or an equivalent combination of education and experience.Computer/keyboarding skills with knowledge of Microsoft Office suites, internet, basic financial management. Must be able to simultaneously manage multiple projects.Essential Duties and ResponsibilitiesProvide excellent customer service to internal and external stakeholders.Manage phone calls, files, correspondence, reports, and databases.Process requisitions, order supplies, and reconcile purchase card balances monthly.Coordinate travel requests, registrations, and arrangements for meetings, conferences, and site visits.Maintain and update the divisional website and homepage.Follow agency procedures and identify opportunities for process improvement.Assist with Family, Career and Community Leaders of America (FCCLA), Career Tech Student Organization (CTSO) events and conferences.Salary and Benefits$34,576.30 - $38,273.32The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance.The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage.State paid teacher’s retirement pension and flexible benefits planVacation leave and 15 days sick leave and 11 paid holidaysEmployee assistance program and flex-time work schedule optionsTotal salary and benefits package valued at $47,904.61 - $64,771.02.Management ResponsibilityNo management responsibilities.Communication SkillsAbility to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees. Ability to communicate ideas and concepts to other employees.Mathematical SkillsAbility to calculate simple mathematical equations as applicable (for example: add, subtract, multiply and divide).Reasoning SkillsAbility to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.Licenses, Certificates, RegistrationsMicrosoft Office Certifications (e.g., excel, word, access) preferred. Valid driver’s license required.Physical DemandsAbility to lift 50 pounds with or without reasonable accommodation.Work EnvironmentPosition officed on-site at CareerTech in Stillwater, OK. May require occasional travel and overnight stays.Hiring contingent upon successful completion of background check.The above statements are intended to describe the...