HR Business Administrator

KOIN 6 TV/Portland’s CW, a Nexstar Media Inc. owned CBS and CW duopoly in Portland, Oregon is seeking a highly organized and discreet Human Resources/Business Administrator.

About the Role

This role is a unique blend of finance, accounting, and human resources administration, serving as a trusted partner to station leadership, corporate teams, and employees. Reporting directly to the Vice President & General Manager, this position plays a critical role in supporting payroll, accounts payable, and HR operations while ensuring compliance, operational efficiency, and a positive employee experience in a fast-paced newsroom environment.

This is a high-impact role ideal for someone who thrives in a dynamic setting, enjoys cross-functional work, and brings both attention to detail and strong interpersonal skills.

• Maintain employee personnel/HR files
• Administer employment processes: benefits, onboarding/orientation, leave benefits, employee verifications and management of payroll
• Maintain EEO compliance reports
• Manage worker’s comp and auto insurance claims
• Prepare and submit monthly operational reports such as station corporate credit card
• Distribute monthly financial reports
• Handle all aspects of accounts payable
• Liaise with Sr. Leadership, Corporate staff
• Discreet nature with access to critical private information is necessary
• Effective employee communication skills
• Organize and direct station employee events
• Manage all employee/vendor/trade contracts
• Oversee station fleet and employee gas cards
• Attend/contribute to weekly department head meetings
• Buy/stock station supplies
• Other duties as assigned

 Requirements & Skills:

Human Resources Operations

• Manage employee lifecycle processes, including onboarding, orientation, benefits administration, and leave of absence tracking
• Maintain employee personnel records in compliance with federal, state, and company requirements
• Partner with regional HR to support employee relations, policy interpretation, and HR initiatives
• Assist with regulatory reporting, including EEO compliance requirements
• Manage workers’ compensation and auto insurance claims

Finance & Payroll

• Process payroll and support payroll-related inquiries
• Manage full-cycle accounts payable, including invoice coding and processing via DocLink
• Support monthly financial close in partnership with regional finance teams
• Prepare and distribute monthly financial and operational reports
• Track corporate credit card activity and submit required reports

Office & Administrative Operations

• Oversee office operations, including supply management, vendor coordination, and facility-related needs
• Organize and support employee engagement activities and station events
• Manage vendor and service contracts
• Oversee fleet gas card program
• Supervise administrative support staff, including performance guidance and workflow prioritization

Compliance & Labor Relations

• Support union-related processes, including meeting coordination, note-taking, and documentation preparation
• Assist with information requests and reporting related to collective bargaining agreements
• Support FCC reporting and public file requirements

Qualifications

Required:

• 3–5 years of experience in Human Resources, Business Administration, Accounting, or Office Management
• Strong working knowledge of HR processes, payroll, and accounts payable
• High level of discretion and ability to handle confidential information
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong interpersonal and communication skills; ability to build trust across all levels

Preferred:

• Bachelor’s degree in HR, Business Administration, Accounting, or related field
• Experience working in a unionized environment
• Familiarity with Workday, DocLink, or similar systems
• Experience supporting financial reporting or budget tracking

Key Competencies

• Interpersonal Effectiveness: Builds strong relationships, communicates clearly, and maintains approachability
• Problem Solving: Uses sound judgment and analysis to resolve issues and improve processes
• Organizational Agility: Successfully manages competing priorities in a fast-paced environment
• Confidentiality & Integrity: Handles sensitive information with professionalism and discretion
• Adaptability: Thrives in an environment with shifting priorities and deadlines

Work Environment

This role operates in a fast-paced newsroom and office environment with frequent changes in priorities and deadlines. The position requires regular use of computers, phone communication, and collaboration with both on-site and remote teams.

Compensation & Benefits

Salary Range: $60,000 – $75,000 annually (dependent on experience)

We offer a competitive benefits package that includes:

• Medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and holidays
• Employee assistance program

Equal Opportunity Statement

We are an equal opportunity employer and are committed to fostering an inclusive workplace. We encourage candidates of all backgrounds to apply.

NOTE: This job description contains the basic requirements for the position and is NOT intended to be a complete list of responsibilities; other duties may be assigned.

TO APPLY: Please visit the Work for us page at KOIN.com: http://bit.ly/2IsKviW or at the Nexstar Website at: https://nexstar.wd5.myworkdayjobs.com/nexstar  to complete the application process.

To be considered for this position you must apply online via the Nexstar Media Career Portal.

Nexstar Careers - First Time users must create an Account

ABOUT US: Broadcasting since 1953, KOIN-TV is Portland’s CBS affiliate, providing exceptional local news content on air and online (koin.com), CBS Network programming and syndicated entertainment to viewers across Oregon and SW Washington. KOIN News is Watching Out for You with 51 hours of local news broadcasts each week, featuring award-winning, in-depth investigations, news, weather, traffic, KOIN News AM-Extra and Game-On!  KOIN-TV is a Nexstar Media Group, Inc. television station serving Oregon and SW Washington from its studios in downtown Portland, OR. Nexstar is the largest local television broadcast and digital media company in the nation with 200 broadcast stations (including partner stations) in 116 markets reaching approximately 68% of US television households. Today, as one of the most powerful and trusted voices in America, Nexstar remains true to its mission to uphold the public interest principles of localism, diversity and trustworthy, unbiased broadcast journalism. At the same time, the company continues to simultaneously raise its commitment to support the evolving needs and interests of the local viewers, hometown businesses and community organizations that it proudly serves each day.

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SCAM ALERT:

Please be aware candidates may be at risk of being targeted by scammers seeking personal data or money. Recruiters with Nexstar Media Group and its local stations will only contact you through official job boards, LinkedIn, or email with Nexstar.tv domain or official station email addresses (example:@wreg.com).  Be cautious of any outreach claiming to be from Nexstar or its recruiters via any other messaging platforms or personal email addresses. We will not contact you using a @gmail email address. If you are unsure about the authenticity of a job inquiry or offer, email us at corporaterecruiters@nexstar.tv.