About Us
We specialize in providing non-core, mission critical facilities maintenance and management services to large organizations with geographically dispersed properties in various industries such as retail, restaurants, banking, telecommunications, and others with multi-location business operations.
Job Summary
The Facilities Assistant will oversee the front desk and assist with the daily functions of the Norristown office. Responsibilities includes reception, light maintenance, ordering/stocking supplies, mailroom and other administrative duties. This role is required to be 100% onsite.
Essential Duties & Responsibilities
Stamps/sends outbound USPS mail; sorts and distributes incoming mail, facilitates inbound / outbound shipments (UPS, FedEx, etc.)
Stocks kitchen, office supply, and first aid cabinets, snack drawers and mailroom necessities. Places orders and manages backstock.
Handles a moderate volume of calls on a multi-line phone system and directs calls as appropriate; Greets, announces, directs guests, contractors and deliveries.
Replenishes facilities dispensers (e.g. sanitizer, utensils, etc.), and other facility related ticket / tasks (e.g. badge supplies, headsets, etc.)
Performs regular cleaning of our soda fountain, other light cleaning and general maintenance duties as required throughout the office
Assists Office Manager as the point of contact for facilities-related requests
Miscellaneous facilities reporting & administrative tasks
All other duties as assigned
Qualifications
Education
(HS Diploma, Under/Graduate Degree, etc.)
High School Diploma required
Business Experience
(prior years work/related experience)
2-3 years of Receptionist/Office Assistant experience required
2-3 years of Facilities Maintenance & Mailroom experience preferred
Licenses/Certifications
Language Skills
Bi-lingual Spanish a plus
Technical Qualifications & Skills
MS Office Suite & Outlook
Experience with multi-line phone system
Basic computer skills, including MS Office
Strong organizational and time management skills; ability to manage projects/assignments and meet deadlines with minimal supervision
Ability to multitask; pay attention to detail; and work effectively in a fast paced environment
Excellent verbal and written communication skills
Physical Demands
Must be able to remain in a stationary position. Constantly operates a computer, copy machine and printer
Work Environment
Must be able to climb, bend, kneel, reach, grasp, stretch, pull, push and lift 50 lbs as necessary, also must be able to sit or stand for long periods of time.
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy
Please review our Affirmative Action Policy.