Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University at Galveston

Department

Budget And Analysis

Proposed Minimum Salary

Commensurate

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Coordinator III provides advanced business coordination and operational support for an assigned department or group of departments within Texas A&M University at Galveston's centralized business structure. The position serves as a primary business resource for departmental leadership, faculty, staff, students, and visitors and is responsible for budget and account management, purchasing and accounts payable, travel, payroll and personnel support, financial reporting, records management, compliance, and fiscal year-end activities. Specific assignments may vary based on the operational needs of the supported department while maintaining consistent institutional business practices and service standards.

Essential Duties/Tasks

Budget and Account Management

• Serves as a primary business contact for the assigned department. Develops, monitors, reconciles, and reports departmental budget activity; identifies appropriate funding sources; reviews transactions for accuracy, allowability, and available funding; and prepares account verification reports and other complex monthly, quarterly, and annual financial reports. Supports budget development, forecasting, fiscal year-end closeout, and new fiscal year planning. Prepares financial and statistical analyses, recommends solutions to complex financial issues, and maintains complete supporting documentation. Assists with the financial administration of contracts, grants, programs, or projects, as applicable.

Purchasing, Accounts Payable, and Travel

• Coordinates departmental procurement from approved request through final payment, including requisitions, purchase orders, vendor communication, receiving, invoicing, and resolution of discrepancies. Initiates, reviews, allocates, codes, and submits purchasing card and other expense reports within established deadlines. Provides departmental travel support and may serve as a travel delegate for faculty and staff. Processes domestic and international travel requests, supporting documentation, and expense reports; communicates applicable travel requirements; and assists employees with compliance with University and System policies and procedures.

Payroll, Personnel, and Departmental Business Support

• Serves as a liaison with financial, payroll, human resources, and other administrative offices. Monitors and submits costing allocations and reviews payroll reports for accuracy. Supports personnel actions, recruitment, onboarding, offboarding, and the hiring of staff and student workers through established processes. Maintains appropriate departmental business and personnel records, interprets procedures for faculty and staff, and provides training on new and existing business practices. May participate in the hiring, training, coordination, or supervision of student workers or business support staff, as assigned.

Policy, Compliance, and Operational Coordination

• Interprets and applies fiscal, purchasing, travel, records management, asset management, and other business policies. Maintains internal controls, organized business files, and documentation necessary for audit readiness and regulatory compliance. Assists with annual inventory and property management activities and coordinates operational requests such as facilities work orders, key requests, central receiving, cash handling, or other departmental processes, as assigned. Identifies compliance concerns, follows up on outstanding items, and provides guidance to departmental personnel.

Financial and Strategic Planning

• Coordinates fiscal activities and contributes to departmental planning and resource allocation. Provides financial information and recommendations to departmental leadership, develops or improves business procedures and guidelines, and supports initiatives that advance operational efficiency, fiscal stewardship, and effective customer service.

Other Duties

• Performs other duties as assigned. Attends required meetings and completes all required institutional, System, and job-related training.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor's degree or an equivalent combination of education and experience.
• Four years of related experience in accounting, budgeting, purchasing, administration, or general business operations.

Preferred Qualifications

• Bachelor's degree in business administration, accounting, finance, or a related field.
• Experience supporting business operations in higher education or a complex organization.
• Experience with Workday, Concur, AggieBuy, FAMIS, or other Texas A&M University System applications.
• Experience with budget preparation, account reconciliation, financial reporting, procurement, travel, payroll support, and Microsoft Office applications.

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, financial, and administrative software applications.
• Strong planning, organizational, analytical, and problem-solving skills with attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with general supervision.
• Ability to interpret and communicate policies, procedures, and financial information clearly and accurately.
• Strong interpersonal, customer service, written communication, and verbal communication skills.
• Ability to work cooperatively with individuals from varied departments and levels of the organization.
• High ethical standards, sound judgment, discretion, accountability, and a commitment to excellence.

Other Requirements and Factors

• This position is security sensitive.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules, and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.
• Work assignments and departmental areas of support may be adjusted based on organizational and operational needs.

Who we are

We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices.  We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.