22304 - Inventory Mgmt Analyst

Coordinate activities and projects for assigned inventory program area(s). To administer, manage and maintain IMS Inventory operations and, or Major Equipment and Fixed Asset Accounting programs district-wide.

How you will contribute:

Administer VDOT’s Major Equipment Fixed Asset Accounting Program: Ensure compliance with policies and procedures. Maintain major equipment web-based database and data entry of additions, deletions and changes to equipment status. Prepare and distribute detailed analysis reports. Conduct physical annual inventories on major equipment assets. Maintain major equipment files, to include major equipment surplus.

Administer the District Leased Equipment Program: Monitor, interpret and ensure compliance to established policies and procedures. Collect lease forms and record data in the state leased equipment accounting system. Identify training needs and coordinate training classes. Provide comprehensive data timely to auditors.

Inventory Data Review and Analysis: Monitor and analyze inventory data. Provide guidance as it relates to applicable policies and procedures. Interpret policies and procedures. Create and provide inventory management reports to supervisors.

Inventory Program Compliance: Conduct inventory program activities in compliance with established policies, procedures and guidelines.

Inventory Program Management: Ensure required materials are available to support core functions and events. Monitor purchases and inventory to ensure they meet specifications.

Major Equipment, Salvage and Surplus Program: Oversee district inventory salvage and surplus property program. Identify and ensure proper identification and disposal of obsolete, salvage and surplus procedures are followed. Coordinate donations of surplus and obsolete or sale of items to various state and local agencies and localities. Prepare reports of disposed items for submission to DGS. Develop and conduct Major Equipment and Salvage and Surplus policies and procedures training.

Minor Equipment: Administer district’s minor inventory equipment.Monitor and ensure district’s compliance to applicable policies and procedures. Ensure Minor Equipment databases and documentation are up to date and accurate.

Monitor Inventory: Monitor stock or assigned inventory items at all locations. Perform physical counts as needed. Perform transaction reviews, develop reports of findings.

Monitor Inventory: Review and monitor inventory operations of all district stock locations. Conduct compliance reviews and associated physical inventory counts. Prepare and distribute summary of findings, making recommendations to management. Assist management in developing and implementing corrective action plans related to non-compliance issues. Perform reviews of IMS transactions, ensuring there are no outstanding items. Ensure appropriate segregation of duties, compliance to IMS policies and procedures and deadlines are met. Monitor, reconcile and process IMS accounting suspense cost centers and journal vouchers. Establish guidelines and operational procedures for stock locations. Coordinate advertisement and work with management to identify and dispose of obsolete and surplus stock. Determine need and provide on-going IMS training to Inventory Managers and Data Entry Operators.

Records Retention: Manage administration of the record retention program for district. Ensure records are stored or disposed of properly and in compliance to the Record Retention Policies and Procedures. Act as point of contact for Records Management Division and conduct record retention site visits. Communicate and coordinate policy to district staff. Identify training needs and coordinate training classes.

Statewide Committees: Serve on Statewide committees providing input on decisions and policies. Communicate progress, results and information to program leaders or other stakeholders.

Technical Guidance and Training: Provide technical guidance, problem resolution and training on assigned inventory program area. Serve as point of contact and liaison on inventory related issues and problems. Develop and update resource and training materials. Develop and conduct policy and procedure training.

What will make you successful:

Ability to analyze financial transactions and reports, prepare summaries and recommend course of action for others.

Ability to analyze, reconcile and evaluate data and prepare appropriate reports.

Ability to communicate effectively orally and in writing; to interpret and apply policies and procedures.

Ability to interpret and apply inventory, accounting and procurement policies, principles and methods to appropriate department needs.

Ability to lift and or to carry up to 50 lbs.

Ability to multi-task, set priorities, and organize work to meet deadlines.

Ability to plan, organize and set own priorities with minimal supervision.

Ability to provide extraordinary customer service.

Ability to research, assemble, prepare documentation for internal auditors and Auditor of Public Accounts.

Ability to work independently.

Knowledge of automated financial, accounting or inventory systems.

Knowledge of inventory management controls and compliance review processes.

Knowledge of record retention and surplus policies and procedures.

Skill in the use of computers and software applications to include MS Office.

Working knowledge of warehousing and inventory procedures.

Minimum Qualifications:

Ability to analyze, reconcile financial transactions, reports, prepare summaries and courses of actions for others.

Ability to communicate effectively orally and in writing.

Ability to independently organize and prioritize workload while providing extraordinary customer service.

Ability to research, assemble and prepare documentation for audits.

Experience applying inventory practices, compliance, GAAP, procurement and internal control concepts.

Experience interpreting, applying inventory, accounting and procurement policies.

Skill in the use of computers and software applications.

Valid driver's license.

Additional Considerations:

A combination of training, experience, or education in Accounting, Business, or related field desired.

Experience with automated procurement, inventory, finance or accounting systems.

Click below to learn more about the Competency Model associated with this Position:
Competency Model

Physical Requirements
Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct
Physical Requirements
Physical Requirements