Administration Coordinator - PRN

Hospice of Marion Foundation, an affiliate of Empath Health, is seeking an Administrative Coordinator,  an integral member of the Foundation team, providing critical administrative support for fundraising efforts, and ensuring the efficient operation of the Foundation office. This role is responsible for managing and optimizing the Donor Perfect database, coordinating executive administrative tasks such as board meetings and materials, and with a positive attitude acting as the first point of contact for visitors, donors, community partners, and colleagues. The position involves ensuring the accuracy and integrity of donor data, generating insightful reports, and supporting front-line office and event logistics to foster strong relationships with patients, families, and the community.

What you'll Do

• Collaborate with the Executive Director to design customized reports for donor cultivation, solicitation, and administrative needs.
• Maintain the integrity and confidentiality of donor data, ensuring security of records and compliance with privacy standards.
• Generate and maintain queries/exports for campaigns, events, and ad hoc projects.
• Work with the Finance department to reconcile and close monthly Foundation financials.
• Oversee credit card gift processing and documentation.
• Manage gift data for donations, pledges, grants/awards, and non-monetary contributions, adhering to the Foundation’s protocols.
• Provide administrative support to the Executive Director, including answering the Foundation main line, managing guest reception, and coordinating board meeting materials and logistics.
• Support the planning, execution, and participation of special fundraiser programs, community events, and initiatives, including occasional driving between locations throughout the Marion County service area.

 

Why Join Empath Health?

• Earn Competitive Pay: Your skills and contributions are recognized and rewarded.
• Benefits & Wellness: Medical, dental, vision, life insurance, retirement with company match, plus wellness programs to support your mind and body.
• Industry-Leading PTO: 5+ weeks to rest, recharge, and live your Full Life.
• Grow Your Career: CEU support, tuition reimbursement, and advancement opportunities.
• Make a Difference: Join a mission-driven team dedicated to kindness, compassion, and Full Life Care for All.

 

What You'll Need

•  A minimum of 3 years of experience in healthcare, business administration, nonprofit administration, public relations, or related field.  A combination of education and equivalent experience may be considered. An equivalent combination of education and experience may be considered.
• Familiarity with fundraising practices and confidentiality standards.
• Excellent organizational, communication, and time-management skills, with the ability to manage multiple tasks effectively.
• Ability to work collaboratively with both internal and external partners.
• Minimum of high school diploma or GED required. Associate degree or bachelor’s degree preferred.
• Must have a valid Florida driver’s license, maintain current auto insurance coverage and have access to a reliable automobile.

 

What You'll Find at Empath Health

Unified in empathy, we serve our communities through extraordinary Full Life Care for All.
Empath Health is a not-for-profit healthcare organization providing Full Life Care through a connected network of services across Florida, including hospice, home health, grief care, geriatric primary care, elder care (PACE), HIV and sexual health (EPIC), and dementia support.
Full Life Care means caring for the whole person, body, mind, and spirit, with empathy and dignity. Our care goes beyond medicine to help people feel seen, supported, and valued at every stage of life.
At Empath Health, you’ll find purpose, partnership, and possibility in a culture where compassion drives excellence and every team member helps make life’s journey more meaningful.